Where it stands as of Tue, Jul 28
Audiovisual upgrades in the McAuliffe Hearing Room have been installed and are currently undergoing fine-tuning. Recent adjustments include lowering front desk monitors to improve sightlines, while microphone calibration, camera framing, and in-room displays of remote attendee lists remain under refinement. Staff and technicians continue to work on resolving software and configuration issues as user feedback is monitored.
- For Municipal Technology Committee Supports the hybrid meeting upgrades and is monitoring user feedback as technicians address remaining microphone, display, and camera framing issues.
Every time it came up newest first
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· Municipal Technology Committee
Meeting room audiovisual technology and website feedback
The chair reviewed recent feedback submissions for town web properties and gathered observations on recently upgraded meeting room technology in Southborough. A member of the Select Board noted that the front desk screens were lowered to improve visibility and microphone upgrades were underway, though viewing the remote attendee list in room remains a desired improvement.
- A five-star rating with no text comments was submitted for the Council on Aging web page.
- Front desk monitors in the town meeting room were lowered so audience members could see officials more clearly.
- Microphone upgrades have been installed but are still being fine-tuned.
- Meeting room displays currently do not show the list of remote participants to in-person attendees.
Outcome: The committee will continue monitoring user feedback on the room technology.
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· Municipal Technology Committee
McAuliffe Hearing Room audiovisual upgrades
The chair provided an update on hardware and software upgrades in the McAuliffe Hearing Room at the Town House. Upgrades include a wide presentation screen showing meeting content alongside remote attendees, new desk monitors, ceiling microphones, and four 4K cameras. Technicians are resolving two remaining issues: configuring the room control panels to support Zoom webinars rather than standard Zoom meetings, and refining the Zoom Intelligent Director framing feature.
- McAuliffe Hearing Room in the Town House is being outfitted for self-service hybrid meetings.
- Single center projection screen was replaced with a wide display capable of showing content and remote attendees side by side.
- Four 4K cameras were installed, three facing the dais and one facing the audience, along with ceiling microphone arrays.
- Configuration hurdles remain regarding Zoom webinar controls and the Zoom Intelligent Director camera framing feature.
Outcome: Staff and vendors will continue configuration and troubleshooting.